MN HIV Services Planning Council
Meeting Minutes for January 13, 2004
Redeemer Missionary Baptist Church

 

 

I.          Welcome and introductions; lighting of the candle

Paul called the meeting to order at 9:07.  Randy lit the candle.  Introductions were made.

 

II.          Review the minutes and proposed agenda

The minutes were passed by unanimous consent.  The proposed agenda was accepted.

 

III.   Co-chair update

Paul updated Planning Council members.  Yesterday Beth and Newrhr conducted follow up training from the diversity retreat held this summer.

 

Both provider presentations are at the beginning of the meeting.  This is an attempt to respond to suggestions from previous presentations.  He asked that members give feedback on the new structure so Planning & Priorities can review it before the next set of presentations.

 

Today the Planning Council is conducting a mini-prioritization – this is to test a proposed form to use for the prioritization process that will begin in June.  Both Planning & Priorities and the Executive Committee have gone through this process and welcome your feedback.

 

Paul also reminded members that if there are questions for providers, please write them down.  P&P co-chairs will then try to see that all of them are answered after the presentations.

 

Andrea is not here today – because of work commitments she’s asking for a leave of absence from the Planning Council for the time being.  It’s anticipated that Sarah will be back next month so Paul will continue alone until then.

 

IV.             Primary Care Provider presentations, first set

Jonathan passed out information regarding allocations made for primary care and gave a brief overview of the services funded.

 

A.                Brief data presentations

Aaron Keith gave an overview of the primary care summary and reviewed the Continuum of Prevention and Care critical issues that this service covers.  Staff neglected to include the primary care SAR summary in the package that was mailed to all members.  It was emailed and staff will be sure to mail out the summary to all members.  Eric then reviewed data from the primary care SAR summary.

 

Aaron Keith and Eric then reviewed information about medication adherence.  Presentations are again being audio taped for future member review at a later time or for those who aren’t present. 

 

B.                 Service Activities; Short term Intervention Services, Medication

Adherence, Primary Health Care Culturally Appropriate,

Primary Health Care

Megan welcomed primary care providers who are in attendance for today’s presentation who then provided information about their programs.  The presenters are:

·        Deb Persell - Short Term Intervention

·        Kevin Sitter - Medication Adherence

·        Sarah Senseman – Culturally Appropriate Primary Health Care 

·        Carla McMorris - Primary Health Care

 

C.                 Discussion

The panel then answered members’ questions fielded by Aaron Keith.

 

V.                 Primary Care Provider presentations, second set

A.                Clinician Consultation, DHS programs - Dental, Insurance and

ADAP

          The next panel discussion included

·        Maia Hendel-Patterson, MATEC discussing the clinician consultation program

·        Dave Rompa – DHS dental, health insurance and ADAP programs.

 

B.                 Discussion

Dave and Maia answered questions fielded by Megan.

 

VI.     Title I update – Jonathan Hanft

Jonathan handed out an outline of his presentation and provided the Title I update.  He is anticipating that the award will be late again this year.  The grantees are going to proceed as last year, going ahead and doing contracts at last year’s level while waiting for the final award.

 

The CSAD coordinators are currently in Washington DC for training.  Interviews for the six field team members will begin next week.  Folks from HRSA will be here the first week of February for training.  The advisory committee will meet Tuesday, January 20^th at MAP at 10:30 am to 12:00 noon – anyone interested in participating is encouraged to attend.

 

A calendar has been developed for the cultural competency training services that will be conducted over the next few months – there will be five trainings in total.  One Ummah Consulting, the group that has been working with the Planning Council on diversity training, will be conducting this training.  Planning Council members are welcome to attend – please plan to commit to all five sessions. 

 

Other training – follow up of the staffing series will continue and the mini-MBA program is also being offered again – please contact Michelle McCafferty for more information.

 

VII.   Title II update – Dave Rompa

Dave gave the report.  The Office of Refugee Resettlement (ORR) grant is winding up – they will be closing out the old grant in February. They will then reapply to continue the work with other groups that have refuge status such as the Sudanese and Ethiopian. This funding will primarily fall to case management programs at HCMC and Regions with funding also being earmarked for care advocacy.

 

Amy is currently working on the Title II application.  This is a formula grant so the award will not be based on actual need identified in the application.

 

Work has begun on the Empowering Heroes Conference that will be held in March.  The advisory group has met twice.  One application was received for planning but that group asked for 39% of the allocated amount so planning will be done internally by DHS.

 

There will also be a conference in February to highlight the culturally specific work that’s been done with the ORR grant.  The morning session will be to review the document that was prepared by the group and the afternoon session will include presentations from the three agencies that will be doing the work.  Redwan is finalizing the date for that event.

 

DHS is also working with the adult foster care system to work on infusing more funding to that area.

 

With respect to ADAP – after a change in providers for MCHA, from Blue Cross to Medica, notices were sent informing folks that they would lose coverage because premiums weren’t paid.  These notices were an error and MCHA is working to inform those who were notified and to rectify the problem.  One consumer has already maxed out his or her coverage.  Dave reported that they are hoping to have options for those who max out their benefits by March.

 

DHS has also become part of the national crisis team for ADAP.  There will be announcements coming out to case managers and social workers in the future regarding policies that will need to be followed more closely now because of recent changes to insurance programs.  Notices will be going out to inform that individuals will need to apply for other programs as well.

 

There will be an RFP for case management coming out some time in February – contracts will begin July 1 of this year.

 

VIII.    Committee written reports, no action items, time for questions, discussion

·        Planning and Priorities Committee

·        HIV Positive Committee

·        Needs Assessment and Evaluation Committee

·        Community Participation Committee

Sarah Senseman asked for clarification of the committee’s interest in working more closely with the Latino population, which Bob Norman provided.  This is an attempt to carry out one of the main roles of this committee – reaching out to groups with barriers to participation in the Planning Council.  The committee would like to meet with representatives from this group to inquire as to what the representatives think would be positive options for encouraging Latino participation in the Planning process.

·        Operations Committee

 

IX.            Mini-Prioritization, test proposed form for prioritization

Mary Dwyer introduced the forced choice grid form that the Planning and Priorities Committee has tentatively selected for the prioritization process.  She provided the instructions for the form.  Participants had multiple questions about the form and some concerns that using the results form the form could result in bias that would affect prioritization.

         

Documents distributed at or before the meeting:

·        Agenda and December 9, 2003 meeting minutes

·        Revised Transportation SAR and summary

·        Revised Case Management SAR summary

·        Primary Care SAR and summary

·        Medication Adherence SAR and summary

·        Service provider information regarding the various services activities under Primary Care

·        Year 8 Primary Care allocations

·        HIV/AIDS Division (DHS) Drug and Insurance Program snapshot

·        Title I update

·        Service Area definitions

·        Proposed forced choice tool to be used for prioritization

·        Written committee reports (summaries)

·        Meeting evaluation

 

MOTION:  Lee moved Linda seconded adjournment of the meeting.  Passed unanimously.

 

Adjourned at 12:00 noon